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Your “Corporate Back-Office” News Page

 

Cortana Daily Briefing in Microsoft 365

11/4/2020

Microsoft has updated Cortana, your personal productivity assistant, which offers AI-powered experiences to save time and focus attention on what matters most. Cortana will help users increase their personal productivity for their whole day across both work and life.

One of the new Microsoft 365 experiences is the DAILY BRIEFING EMAIL.

 

The Briefing email helps you stay in control of your calendar and be intentional about your day. Within a few hours of the start of your workday, you'll get an email about any relevant items to help you better prepare for the day ahead, including:

·        Outstanding commitments, requests, and follow-ups to and from other collaborators in email that might have fallen through the cracks

·        Documents related to today’s meetings that you might want to review beforehand

·        Suggested focus time you can schedule to help get independent work done

 

As of September 2020, the Briefing email is becoming generally available for Microsoft 365 Enterprise users in English. You’ll receive the Briefing email if it is currently enabled for your organization. If you’re not receiving the Briefing email, it might be because you previously unsubscribed, or because your administrator has disabled it for you.

 

Please contact the CORBAK helpdesk if you'd like to receive the Briefing email, or if you want to stop receiving the Briefing email.

This email is not controlled with the Cortana app and is unrelated to any Cortana in Windows settings.

 

What data is processed by Cortana enterprise services?

Cortana enterprise services process queries from the user, Office data needed to fulfill the user's request, and other telemetry generated by Microsoft systems to run the service. The data collected by Cortana enterprise services include the text representation of the user’s spoken queries (i.e., transcriptions from speech recognition). This text data is Customer Data, and it is managed in accordance with the Online Services Terms. It is only used to develop and improve machine learning models consistent with the Online Service Terms.

 

What is the governance model for Customer Data in Cortana enterprise services?

Consistent with other Office 365 services, Cortana enterprise services are secured and subject to the Online Services Terms. This includes a set of promises for protection of Customer Data against accidental loss, alteration, unauthorized disclosure or access, or unlawful destruction. Customer Data is also subject to strict access limitations. Microsoft uses Customer Data only to provide the services agreed upon, and for purposes that are compatible with those services. See the table below for details.

 

How does Microsoft store, retain, process, and use Customer Data in Cortana?

The table below describes the data handling for Cortana enterprise services.

HOW DOES MICROSOFT STORE, RETAIN, PROCESS, AND USE CUSTOMER DATA IN CORTANA?

Name

Description

Storage

Customer Data is stored on Microsoft servers inside the Office 365 cloud. Your data is part of your tenant.

Speech audio is not retained.

Stays in Geo

Customer Data is stored on Microsoft servers inside the Office 365 cloud in Geo. Your data is part of your tenant.

Retention

Customer Data is deleted when the account is closed by the tenant administrator or when a GDPR Data Subject Rights deletion request is made.

Speech audio is not retained.

Processing and Confidentiality

Personnel engaged in the processing of Customer Data and personal data (i) will process such data only on instructions from Customer, and (ii) will be obligated to maintain the confidentiality and security of such data even after their engagement ends.

Usage

Microsoft uses Customer Data only to provide the services agreed upon, and for purposes that are compatible with those services. Machine learning to develop and improve models is one of those purposes. Machine learning is done inside the Office 365 cloud, and there is no human viewing, review or labeling of your Customer Data.

Your data is not used to target advertising.

 

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As we finish out 2020 and prepare for the new year, this is an opportune time to review business processes and look for ways to simplify and improve operations.

This may be a good time to take advantage of better time & attendance solutions.  CORBAK offers mobile phone app-based time & attendance solutions with geofencing.  This service allows managers to save time and effort spent figuring out if employees clock in and out at the right location. Geofencing makes it plain to see if they did. Simply draw a geofence around each site and assign employees to them. Color-coded pins on a filtered map view make outliers obvious.

Benefits of Geofencing

Easy clock in/out

Employees use the CORBAK-provided mobile app to clock in and out. You see their GPS location and position relative to the geofence.

Easily spot out-of-bounds punches

Geofencing identifies employees who clock in or out beyond their workplace boundaries.

Manager Notification by Exception

Managers receive a notification only if a punch occurs outside the fence. This focuses attention on non-compliance.

GeoSmart Time Card

Managers see at a glance which employees clocked in with a GPS position, and whether the position was inside the geofence. Color-coded pins on each time card make it easy to spot problem punches. Click the pin to see that punch in relation to the geofence.

Printable Geofencing Reports

Managers can view and print reports that show visually all the punches for a particular employee or group in relation to the geofence. This report documents compliance or variance with clock policies.

Edge Hedge

Punches at the edge of the geofence count as inside the fence. This provides a margin of error for GPS accuracy. Unlimited Geofences Draw as many geofences as you need. Assign individuals or groups to each geofence. Start tracking.

GPS Tracking Flexibility

For employees who are not assigned a geofence, you can continue to collect GPS location.

 

For more information, call us today (912.525.2400)

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