Cortana Daily Briefing in Microsoft 365
11/4/2020
Microsoft has updated Cortana, your personal productivity assistant, which offers AI-powered experiences to save time and focus attention on what matters most. Cortana will help users increase their personal productivity for their whole day across both work and life.
One of the new Microsoft 365 experiences is the DAILY BRIEFING EMAIL.
The Briefing email helps you stay in control of your calendar and be intentional about your day. Within a few hours of the start of your workday, you'll get an email about any relevant items to help you better prepare for the day ahead, including:
· Outstanding commitments, requests, and follow-ups to and from other collaborators in email that might have fallen through the cracks
· Documents related to today’s meetings that you might want to review beforehand
· Suggested focus time you can schedule to help get independent work done
As of September 2020, the Briefing email is becoming generally available for Microsoft 365 Enterprise users in English. You’ll receive the Briefing email if it is currently enabled for your organization. If you’re not receiving the Briefing email, it might be because you previously unsubscribed, or because your administrator has disabled it for you.
Please contact the CORBAK helpdesk if you'd like to receive the Briefing email, or if you want to stop receiving the Briefing email.
This email is not controlled with the Cortana app and is unrelated to any Cortana in Windows settings.
What data is processed by Cortana enterprise services?
Cortana enterprise services process queries from the user, Office data needed to fulfill the user's request, and other telemetry generated by Microsoft systems to run the service. The data collected by Cortana enterprise services include the text representation of the user’s spoken queries (i.e., transcriptions from speech recognition). This text data is Customer Data, and it is managed in accordance with the Online Services Terms. It is only used to develop and improve machine learning models consistent with the Online Service Terms.
What is the governance model for Customer Data in Cortana enterprise services?
Consistent with other Office 365 services, Cortana enterprise services are secured and subject to the Online Services Terms. This includes a set of promises for protection of Customer Data against accidental loss, alteration, unauthorized disclosure or access, or unlawful destruction. Customer Data is also subject to strict access limitations. Microsoft uses Customer Data only to provide the services agreed upon, and for purposes that are compatible with those services. See the table below for details.
How does Microsoft store, retain, process, and use Customer Data in Cortana?
The table below describes the data handling for Cortana enterprise services.
HOW DOES MICROSOFT STORE, RETAIN, PROCESS, AND USE CUSTOMER DATA IN CORTANA? |
|
Name |
Description |
Storage |
Customer Data is stored on Microsoft servers inside the Office 365 cloud. Your data is part of your tenant. |
Stays in Geo |
Customer Data is stored on Microsoft servers inside the Office 365 cloud in Geo. Your data is part of your tenant. |
Retention |
Customer Data is deleted when the account is closed by the tenant administrator or when a GDPR Data Subject Rights deletion request is made. |
Processing and Confidentiality |
Personnel engaged in the processing of Customer Data and personal data (i) will process such data only on instructions from Customer, and (ii) will be obligated to maintain the confidentiality and security of such data even after their engagement ends. |
Usage |
Microsoft uses Customer Data only to provide the services agreed upon, and for purposes that are compatible with those services. Machine learning to develop and improve models is one of those purposes. Machine learning is done inside the Office 365 cloud, and there is no human viewing, review or labeling of your Customer Data. |